Define the active state
The maintenance contract ends, but dashboard access, support exports, and local copies remain with the agency.
Define the active state for “Privacy offboarding when a client site leaves the agency”: The maintenance contract ends, but dashboard access, support exports, and local copies remain with the agency. You manage 10–50 client sites, changing contracts, and a team that cannot rely on one spreadsheet.
Assign an owner for “Privacy offboarding when a client site leaves the agency”: Protection must be repeatable, explainable to clients, and profitable as a maintenance service.
Assign an owner
Change without overlap for this case: Revoke access, return agreed records, delete remaining data under contract and retention rules, and record completion.
Remove old access for “Privacy offboarding when a client site leaves the agency”: identify the evidence that would make this proposed action unsafe—Revoke access, return agreed records, delete remaining data under contract and retention rules, and record completion.
- Evidence 4 for “Privacy offboarding when a client site leaves the agency”: data item and purpose
- Evidence 1 for “Privacy offboarding when a client site leaves the agency”: recipient and transfer
- Evidence 2 for “Privacy offboarding when a client site leaves the agency”: retention and deletion
- Evidence 3 for “Privacy offboarding when a client site leaves the agency”: access and incident owner
Change without overlap
Keep the evidence for this exact problem: the acceptable end state must resolve the original condition—The maintenance contract ends, but dashboard access, support exports, and local copies remain with the agency.
ownership and URL procedure decision for “Privacy offboarding when a client site leaves the agency”: Revoke access, return agreed records, delete remaining data under contract and retention rules, and record completion.
Remove old access
Build the ownership and URL procedure for “Privacy offboarding when a client site leaves the agency.” Record the current owner and active state before any change. Verify the replacement, remove old access, and retain who approved the cutover and when.
Keep the evidence
Apply the data-minimization decision from “Privacy offboarding when a client site leaves the agency” to the control itself. Download AI Cost Circuit Breaker and begin with local operational counters designed not to store prompts, responses, API keys, or direct user identifiers.